Terms & Conditions

Effective Date: 3/16/2026

These Terms & Conditions ("Terms") govern your use of the website operated by ALBA COFFEE NYC LLC ("Alba Coffee," "Company," "we," "our," or "us"), your inquiries submitted through our website or other channels, your purchase or booking of our services, and, if you opt in, your receipt of text messages from us. By using our website, submitting an inquiry, accepting a quote or invoice, booking our services, or opting in to receive text messages, you agree to these Terms.

1. Services

Alba Coffee provides mobile coffee bar, catering, and related event services as described on our website, in our proposals, quotes, invoices, or other written communications. Specific service details, including event date, location, hours of service, menu, staffing, equipment, and pricing, will be confirmed in writing.

2. Quotes, Booking Requests, and Confirmation

All quotes, availability information, and service descriptions are subject to change until confirmed in writing by the Company. A requested event date is not secured unless and until the Company issues written confirmation of the booking.

We accept bookings on a first-come, first-served basis. Until a booking is confirmed in writing, the Company may accept another event for the same date or time.

3. Pricing and Payment

Pricing is based on the details provided by the Client, including but not limited to guest count, service duration, menu selections, staffing needs, event location, access requirements, and other logistical factors.

Unless otherwise stated in writing, all invoices must be paid by the deadline specified in the applicable quote, invoice, or booking confirmation. The Company is not obligated to perform services unless all required payments have been received in full.

The Company reserves the right to correct pricing that was based on incomplete, inaccurate, or changed event information.

4. Client Responsibilities and Event Information

The Client is responsible for providing complete and accurate event information, including:

• event date and service hours;
• guest count;
• venue name and address;
• load-in and load-out instructions;
• access to the service area;
• electrical access, water access, and drainage access if required;
• onsite contact information; and
• any venue, building, or operational restrictions relevant to service.

If event details change, or if previously provided information is inaccurate or incomplete, the Company may revise pricing, staffing, equipment, timing, or service scope. Any such adjustments will be communicated in writing.

5. Venue Requirements

Unless otherwise agreed in writing, the Client is responsible for ensuring that the venue can reasonably accommodate the services being booked, including adequate space, access, and utilities where applicable.

If the venue lacks the space, access, utility connections, or operating conditions reasonably necessary for service, the Company may modify the setup, reduce service scope, delay service, or decline to perform, without liability for resulting losses, to the extent permitted by law.

6. Permits, Licenses, and Certificates of Insurance (COI)

The Client is solely responsible for identifying and securing any permits, licenses, approvals, venue authorizations, or Certificates of Insurance required for the event or location, unless the Company expressly agrees otherwise in writing.

This includes, without limitation, requirements imposed by indoor venues, private event spaces, office buildings, outdoor locations, public parks, sidewalks, municipal authorities, management companies, or other third parties.

If necessary permits, approvals, or COIs are not obtained in time, and the Company is delayed, restricted, or prevented from performing services as a result, the Company shall not be responsible for the resulting non-performance, interruption, limitation of service, or related losses.

7. Changes, Cancellations, and Postponements

Any request to change the event date, time, location, service scope, or other material details must be submitted in writing and is subject to Company approval and availability.

If the Client cancels or postpones an event, any refund, credit, or transfer of amounts already paid will be governed by the written terms of the applicable quote, invoice, or booking confirmation, or, if none are specified, will be at the Company’s discretion except as required by applicable law.

If the event is canceled, limited, delayed, or made impracticable due to circumstances outside the Company’s reasonable control, including venue restrictions, weather, client decisions, third-party failures, utility outages, access limitations, public authority actions, or similar events, the Company will not be liable for resulting losses, and any rescheduling or credit will be handled at the Company’s discretion unless otherwise required by law.

8. Force Majeure

The Company shall not be liable for delay, interruption, or failure to perform caused by events beyond its reasonable control, including but not limited to acts of God, fire, flood, severe weather, public health emergencies, labor disputes, transportation disruptions, power failures, venue closures, governmental orders, or similar circumstances.

In such circumstances, the Company may suspend, modify, or cancel performance without liability, except as otherwise required by law.

9. Liability; Disclaimer of Certain Damages

To the fullest extent permitted by law, the Company’s total liability arising out of or relating to the website, an inquiry, a booking, or the performance or non-performance of services shall not exceed the amount actually paid by the Client to the Company for the specific services giving rise to the claim.

To the fullest extent permitted by law, the Company shall not be liable for any indirect, incidental, special, consequential, exemplary, or punitive damages, including lost profits, lost opportunities, event disruption, reputational harm, or substitute service costs, even if advised of the possibility of such damages.

Nothing in these Terms excludes liability that cannot be excluded under applicable law.

10. Indemnification

The Client agrees to defend, indemnify, and hold harmless the Company and its owners, employees, contractors, and agents from and against claims, liabilities, damages, losses, and expenses arising out of or relating to:

• inaccurate or incomplete event information provided by the Client;
• unsafe or unsuitable venue conditions;
• acts or omissions of the Client, guests, attendees, venue personnel, or third-party vendors; or
• the Client’s breach of these Terms.

11. Food Safety and Service Conditions

The Company will perform its services in a manner it believes to be appropriate and consistent with applicable health and safety requirements. The Company reserves the right to refuse, suspend, or modify service if conditions at the venue are unsafe, unlawful, unsanitary, or materially inconsistent with the agreed service plan.

12. Marketing and Media

Unless the Client requests otherwise in writing before the event, the Company may use photographs, video, or other media captured in connection with the event for lawful marketing, portfolio, editorial, and promotional purposes, provided that the Company will not intentionally disclose private personal information in doing so.

13. Website Use

All content on this website, including text, branding, logos, graphics, images, layouts, and other materials, is owned by or licensed to the Company and is protected by applicable intellectual property laws. You may not copy, reproduce, distribute, modify, publish, display, or exploit website content without prior written permission, except as permitted by law.

You agree not to use the website in any unlawful manner or in any way that could damage, disable, overburden, or impair the website or interfere with another person’s use of it.

14. Text Messaging Terms

If you voluntarily provide your mobile phone number and affirmatively opt in to receive text messages from Alba Coffee, you agree that Alba Coffee may send you transactional or informational text messages related to your inquiry, booking request, scheduled event, service updates, coordination, and follow-up communications.

You understand and agree that:

• consent to receive text messages is not a condition of purchase;
• message frequency may vary depending on your inquiry, booking, and service needs;
• message and data rates may apply;
• to stop receiving text messages, you may reply STOP at any time;
• for assistance, you may reply HELP or contact us directly at info@albacoffeenyc.com;
• carriers are not liable for delayed or undelivered messages; and
• you represent that you are the subscriber or customary user of the mobile number you provided and that you are authorized to opt in.

Your consent to receive text messages applies only to Alba Coffee and does not authorize messages from unrelated third parties. If Alba Coffee later offers promotional or marketing text messages, Alba Coffee may request any additional consent required by applicable law before sending such messages.

Your use of text messaging communications is also subject to our Privacy Policy.

15. Privacy

Your submission of personal information through the website or in connection with our services is governed by our Privacy Policy.

16. Governing Law and Venue

These Terms shall be governed by and construed in accordance with the laws of the State of New York, without regard to conflict of law principles.

Any dispute arising out of or relating to these Terms, the website, or the Company’s services shall be brought exclusively in the state or federal courts located in New York, New York or, if jurisdictionally appropriate, Kings County, New York, and each party consents to the personal jurisdiction and venue of those courts.

17. Changes to These Terms

The Company may update or modify these Terms from time to time by posting the revised version on its website or otherwise making it available. The updated version will become effective as of the stated effective date. Continued use of the website or continued dealings with the Company after updated Terms are made available constitutes acceptance of the revised Terms.

18. Entire Agreement

These Terms, together with any applicable quote, invoice, booking confirmation, and Privacy Policy, constitute the entire agreement between the parties regarding the subject matter addressed here and supersede prior oral or written discussions to the extent they relate to the same subject matter.

19. Severability

If any provision of these Terms is held to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect to the maximum extent permitted by law.

20. No Waiver

The failure of the Company to enforce any provision of these Terms shall not constitute a waiver of that provision or of any other provision.

21. Contact Information

If you have any questions about these Terms, please contact:

ALBA COFFEE NYC LLC
Email: info@albacoffeenyc.com
Address: 252 Java Street, Office 127, Brooklyn, NY 11222